incredibly powerfulAvidEngineSC is feature rich and easy-to-use
Manage day-to-day Seniors Centre Tasks with Ease.
Your work doesn’t stop when you register a new member – and neither does AvidEngineSC. In fact, that’s just the beginning. From activities and special events to volunteer management there’s a ton of data to keep straight. We’re here to make that part easy. AvidEngineSC incorporates all the necessary features of a comprehensive seniors centre software management platform.
AvidEngineSC is an ever expanding suite of tightly integrated software modules designed exclusively for managing the day-to-day tasks of a Seniors 55+ Activity Centre.
So what, exactly, does our platform do for you? Quite a lot, actually.
With a workflow that works the way you do, AvidEngineSC will take the drudgery, repetition and monotony out of your paperwork and tasks. Your membership and volunteers will appreciate the customized reports, the SMS alerts and the streamlined organization that AvidEngineSC delivers.
Click on any of the sub-sections below for a high-level overview of functionality.
Create & Manage Activities
Classes, clubs, drop-in sessions or special events – AvidEngineSC can help you create and manage your activities!
Specify multiple activity dates, set enrollment limits (minimums and maximums), track categories, set registration fees, assign an instructor, lock activities for members only or open them to anyone – add activity descriptions, create activity brochures, create reminder sheets and generate real-time attendance lists (based on confirmed registrations).
When your “Activities” are set up, simply register participants! Easy peasy!
Register and Track Members
Manage your membership information with ease! Add name, photo, birthdate, address, contact info (including phone, email, cellular), birthdate, emergency info (including doctor and family contacts), health limitations, dues status, FSII compliance and more. Track membership longevity, print customized ID cards, record and archive all registrations and transactions by specific person.
Enroll People in Activities
When you enroll your members in activities, AvidEngineSC automatically creates and queues an invoice for payment and simultaneously adds the registrant to the class enrollment list.
AvidEngineSC logic does not allow duplicate registrations and will not allow members without an active annual membership to register in “member only ” activities. Additionally, should a member decide to withdraw from an activity, the system automatically generates a credit memo and allows you to decide whether a full or partial refund is due.
The AvidEngineSC invoicing module maintains standardized control over what monies have been paid and allows reporting that can tally up the total value of invoices (and credit memos) between select calendar dates.
With AvidEngineSC it’s easy to keep your activity receivables in balance! Your auditors will give you a big thumbs up!
Create Class & Activity Lists
Plus – as a bonus – each participant can obtain a personalized itinerary of all their Centre activities – something to stick on the front of the refrigerator as a reminder of their scheduled activities!
AvidEngineSC ensures managing instructors is simple and seamless. Track all your instructors and their contact information, a photo, company info, hourly fee, biography etc. Connect each instructor to the course/activity they’re teaching and automatically generate contracts based on whether they’re teaching/instructing as an independent contractor or through their own company.
Activity brochures for advertising the activity/class that the instructor is leading can also be generated. The brochure automatically incorporates biographical details for the instructor along with his/her photo.
Administer Volunteering Tasks & Reporting
And – with AvidEngineSC, reminding volunteers that they have an upcoming volunteer session is super easy. For each Volunteering task, a simple toggle setting allows you to send each volunteer an SMS (text) reminder 24 hours before their scheduled volunteering time for that task. And – it’s all done automatically!
When it comes time to record volunteering hours and create reports, AvidEngineSC makes the job a cinch. Simply navigate to the “Volunteering” tab for the relevant volunteer and you’ll see a list of all completed tasks that are queued for confirmation and reporting.
COMING SOON – The ability for volunteers to self-book volunteering sessions using iOS (iPad) devices.
Manage & Find Volunteers
Looking for a new person to volunteer in the “kitchen” on Monday mornings? Just ask AvidEngineSC who might fit!
In the “Volunteer Administrator” screen, potential volunteers can be filtered by preferred task type, availability time or last name.
With donor tracking, your Centre will be able to keep track of gifts and stay in touch with your active donor base.
Record locations, serial numbers, condition and upload images of all your intentory and equipment. Print reports and download the data for import into a spreadsheet.
Email and Text Communications
Want to send SMS (text) messages out to all your volunteers for a particular task? Yup. That’s easy too.
Want to automatically send SMS (text) reminders to all the voluteers working at reception on Monday afternoons? Yup. Easy. One setting and it will get done the day prior to the volunteering task!
Need to send an individual SMS (text) to a specific person? Of course, that’s easy too.
Generate real-time Reports
AvidEngineSC currently includes reporting capability for member stats, volunteering, invoices and activities. The following reports are included (with additional reports coming in future releases).
- Active Membership for the current year
- Membership Churn Report
- Birthdays in the next 14 days
- Previous Years Members now Inactive
- Membership Age Category Breakdown
- Male Membership Age Category Breakdown
- Female Membership Age Category Breakdown
- Avery Mailing Labels for Membership
- Current Year Membership Cards (Blanks)
- Current Year Membership Cards (Customized)
- Invoice Report – Activities by Participant
- Invoice Report – Participants by Activity
- Invoice Report for Dues Collected
- Credit Memo Report
- Volunteer Hours Report
- Summary of Active Volunteers
- Volunteer Contact Directory
- Find Volunteers Report
Hours Saved / Month
A fluid, intuitive and easy-to-use interface ..
AvidEngine is organized into intuitive blocks of information. Modules for “People”, “Activities”, “Instructors”, “Volunteering”, “Inventory” and “Reports” allow you to locate the data you’re looking for super fast. A “tabbed” user interface allows rapid access to all of your valuable data within just two or three clicks – move from people (and an individual person) to statistical historical data in mere moments! Then .. move right back to the person record you were working on – AvidEngineSC remembers where you were.
The following screenshot gallery (with commentary) highlights some of the platform’s capabilities ..